How we do business
UNDP procurement is based on the principles of:
• Best Value for Money
• Fairness, Integrity and Transparency
• Effective International Competition
• Interest of UNDP (economy, efficiency, equal opportunity to compete,transparency in the procurement process)
UNDP Procurement is governed by an Internal Control Framework as well as the norms contained in the Financial Disclosure and Declaration of Interest, and Impartiality Statements (FDP). In order to provide a faster procurement process and delivery of goods and/or services, UNDP observes the local and international market, negotiates and maintains local Long Term Agreements (LTA) for goods and services that are frequently used by Business Units and development partners.
In UNDP Turkmenistan, the procurement process lies with the Operations Unit that oversees solicitation of offers, awarding and management of contracts and purchase orders. UNDP Operations Unit provides procurement services to government counterparts via Nationally Implemented (NIM) and Directly Implemented (DIM) Projects, as well as to other UN Agencies upon request. The Operations Unit also assists Projects to timely develop annual Procurement Plans that are the basis for procurement of services and goods during a calendar year.
UNDP procurement is based on competitive bidding. Bids are obtained by means of a formal tender. Depending on the nature and size of procurement following methods to be use:
Micro- purchasing is a simplified & informal procurement method for purchases of goods, standardized services & small works. Amount is not expected to exceed US$ 5,000;
Request for Quotation (RFQ) - An RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works at a value between US$2,500 and US$100,000. Prices, and other commercial terms and conditions are requested and an award is made to the lowest-priced, technically acceptable offer.
Invitation to Bid (ITB) - An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of US$100,000 or more. Normally price is the only determining factor in making an award. Where all technical criteria are met, an award is made to the lowest bidder.
Request for Proposal (RFP) - An RFP is a formal request to submit a proposal, usually associated with requirements for services, which cannot be clearly or concisely defined, with an estimated procurement value of US$100,000 or more. For some complicated services less than US$100,000 RFP for low-valued procurement could be used. Price is one of several factors comprising the evaluation criteria. An award is made to the qualified bidder whose bid substantially conforms to the requirements set forth on the solicitation documents and is evaluated as having the lowest cost for UNDP.
For more details about procurement methods and specific types of procurement please refer to the Related Document section on this page.